Online board meeting is an efficient and convenient method to hold meetings without the requirement of physical attendance. It allows more members to take part as well as removing the need for time-consuming and costly travel costs. However, virtual meetings are not without their challenges. It is essential to adhere to certain rules of conduct to make these meetings as productive and effective as possible.
1. Enhance engagement by creating an online icebreaker in advance of and after the meeting. This will allow board members to become acquainted with each other. It is also possible to ask participants to introduce themselves by using the chat box. This is a great way to begin the discussion and make everyone feel comfortable with the technology.
2. Train the less tech-savvy members of your board. This will lessen the resistance to adopting new technology. The training will also assist them navigate the board portal as well as other tools, efficiently. 3. Before the call starts make sure everyone has a reliable audio/video configuration and a stable internet connection. This will increase the overall quality of the call. 4. Be sure that everyone utilizes the mute function when not speaking. This will eliminate external distractions and minimize the chance of interrupting other board members.
5. Keep a draft and a record of minutes of meetings. It is important to make sure that the minutes will be valuable to attendees, and include any relevant information. Minute-takers should also strive for an appropriate balance between completeness and brevity. Additionally, they should avoid making use of informal discussions or personal opinions in minutes of meetings.