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Board portals are hubs for managing meetings that are safe. They enable board members to spend more time focused on governance and less dealing with petty logistics. A well-designed board portal eliminates the necessity of printing and distributing physical board materials.
Ideally, the board papers should be distributed at least two to three working days prior to the meeting to allow directors to review the documents prior to the meeting. This gives the board enough time to review and discuss the content of each document prior to the meeting. It’s also the best time to ensure that all directors are aware of any changes to the original report, or any new information that might have been included in an update.
Boards can benefit from a range of tools that permit them to effectively plan and conduct meetings, work with committees and co-workers, and prepare minutes after each meeting. Additionally they must be equipped to provide their members with an all-in-one source for the most up-to-date accurate and complete board materials.
For the best results from your portal, choose a provider who is willing to collaborate directly with your IT department and takes into account the security requirements of your organization. Make sure that the software you choose is ISO 27001 compliant is secure in transit and at rest and has granular controls of access and authentication. It should also offer 24/7 assistance from a dedicated team of specialists. It is also essential to confirm that the board portal vendor is regularly subject to external audits and penetration tests.
